Meeting scheduling
Create draft or scheduled meetings with dates, times, locations, and supported in-person, virtual, or hybrid meeting types.
Meetings, attendance, resolutions, and voting
Meeting management software for clear group governance
Schedule meetings, record attendance, manage resolutions, and capture member votes in the same platform as your group's membership, contributions, loans, and reports.
Free plan available. No card required to start.
Keep the meeting record connected from scheduling to final decisions
PamojaHub brings the meeting lifecycle, member attendance, resolutions, and voting outcomes together without turning private individual records into group-wide data.
Attendance records
Record present, absent, excused, late, or left-early attendance once a meeting is in progress, with post-meeting corrections supported.
Resolutions and motions
Create numbered resolutions, move them through a controlled lifecycle, and keep each decision tied to the meeting where it was considered.
Member voting
Let active members cast or change their own vote while a resolution is open, without exposing another member's individual choice.
Anonymous published totals
After results are finalized, active members can see the same anonymous Yes, No, and Abstain totals while individual votes remain private.
Governance notifications
Send in-app updates for scheduled, materially rescheduled, or cancelled meetings and for voting-opened and results-finalized events.
A connected governance workflow
Move from scheduled meeting to recorded outcome without losing context
Each meeting has a controlled lifecycle, while attendance and resolutions remain linked to that meeting and voting stays member-specific at the data layer.
- 1
Schedule the meeting
An owner or admin creates a draft or scheduled meeting with its time, type, location, or meeting link.
- 2
Start the meeting and record attendance
Once the meeting is in progress, authorized officers can record attendance for active members.
- 3
Open one resolution for voting
Authorized officers can open a draft resolution during an in-progress meeting, with one open resolution allowed per meeting at a time.
- 4
Close and publish the result
After voting closes, PamojaHub publishes the resolution as adopted or rejected from the votes cast and preserves anonymous final totals.
Governance records with deliberate visibility boundaries
Shared meeting information is visible to active members, while draft governance work, individual attendance details, officer notes, and individual vote choices follow tighter access rules.
Draft meetings and draft resolutions remain restricted to group owners and admins until they are ready for members.
Ordinary members can see their own attendance record, but officer-only attendance notes are not exposed to them.
A direct vote read returns only the caller's own vote; officers receive aggregate tallies rather than a member-by-member voting list.
Platform-level administrative status does not automatically grant access to a group's private meeting, attendance, resolution, or vote records.
Meeting and voting FAQs
Common questions about meeting governance in PamojaHub.
What is meeting management software for a savings or community group?
Meeting management software gives a group one place to schedule meetings, preserve meeting status and history, record attendance, manage resolutions, and capture voting outcomes instead of splitting those governance records across separate notebooks, chats, and spreadsheets.
Can PamojaHub record attendance for group meetings?
Yes. Authorized group officers can record and correct attendance for active members when a meeting is in progress or completed. A member can see their own attendance record, while officer-only notes remain restricted.
Can members vote on resolutions in PamojaHub?
Yes. Any active member can cast their own vote while a resolution is open. Members may change their own vote while voting remains open, and nobody receives access to another member's individual vote.
Are voting results anonymous?
Individual vote choices remain private. Officers can see aggregate totals while a vote is open or closed, and after results are published every active member can see the same anonymous totals. PamojaHub does not expose a per-member voting breakdown.
Can a meeting be completed while a vote is still open?
No. An open resolution must be closed or withdrawn before the meeting can be completed or cancelled, so an active vote is not silently left unfinished.
Keep meetings, attendance, and voting in one governance record
Start with PamojaHub's Free plan and manage governance alongside contributions, loans, members, and reports.